Effective induction is a very important part of professional life. Even a capable and real go-getter newly recruited candidate can turn into a confused and withdrawn person professionally! If he/she is not oriented properly before starting the job.
As a renowned HR Consultancy, Kaapro Management Solution Pvt. Ltd. gives you a quick guide to conduct an effective Induction program to avoid such a situation. So let’s discuss the ‘What’, ‘Who’, ‘When’ and ‘How’ of carefully designing and implementing the Induction program for the new recruits.
WHAT: What to offer during the Orientation Program?
- Begin by writing what the new joiner will need to do his/her job? Right from the stationary to office equipment and all the required information. Furnish the new joiner with ample reference material to understand the policies, processes and systems of your organization, which may include
- HR Policy and information regarding leaves, attendance and work timings, Office seating area. You can read the blog on HR Basics – Recruitment.
- Training for skills that an employee may require for his work (i.e. presentations, company’s own publications etc.)
- Company’s detailed profile clearly communicating a company’s vision, mission and goals
- Organization Chart
- Spare ample resources, time and energy to conduct the orientation program.
Don’t rush to wrap it up as a formality. Give the newcomers some time to watch and observe the things on their own as to how the organization functions.
WHO: Who should be involved for conducting the Induction program?
- It is advisable to involve the person, serving the same position or position at par to make the induction process more effective. Include a session of Department heads and a representative from the top management in the orientation program.
Appoint a person responsible to carry out the induction process smoothly, to whom a new recruit can turn to in case of any difficulty.
WHEN: When to conduct the Induction program?
- The Induction program should be arranged immediately as the new team member joins the organization. In some cases, the new joiner starts working before the induction program is conducted because the HR department is centrally located. And the organization can afford to conduct an Induction Program only once for all the candidates selected at various branches.
HOW: How to Conduct the Orientation Program effectively?
If the HR Department is centrally located at the HQ, make sure the new team member is oriented by his/her immediate boss cum mentor before he/she starts working.
- Involve the new joiners in the induction program rather than making it a one-way process. Replace long presentations and endless documentation with activities, games and other exciting elements to pep up the new employees.
- For a successful onboarding process, make the new employees feel welcome in their new team and help employees build relationships within the workplace.
Last but not least, ask your recent hires to provide feedback on the induction program to carry out more effective orientation program for the next hires.
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